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Updated March 1, 2021:

We know many of you are ready to make plans for this winter, and we want to give you some important updates so you can do that!  Please keep checking this page for further updates, including right before you travel, as we update the info here whenever there are changes.  Scroll down toward the bottom of this page for info on the Covid Airline Safety Studies and for Attendee/Traveler Responsibilities.

Following are the latest updates and more details for each meeting location: 


Snowmass and Aspen mountains are now open for the season, and The Aspen Skiing Co. fully anticipates that the mountains will stay open this winter for skiing/riding!  Social-distanced tourism has been in full swing in Aspen/Snowmass since July and it's been going well, so the area has lots of practice on how to do it successfully and things are looking good for that to continue this winter.  The county just voluntarily changed to a covid red level, allowing no indoor seating in restaurants; outdoor seating and takeout are still available.  We are not yet sure if this will continue through the time of the meeting, but it is very possible; no changes in decisions will be made by the county health board until Jan. 31 at the earliest, at their next meeting.  For more information on the latest county regulations, click on the link below.

New Covid Testing Requirements: Beginning Dec. 14 Pitkin County is launching a Visitor Affidavit program requiring all visitors to sign an affidavit stating they have tested negative for covid within 72 hours of arrival, that they are symptom free and that they acknowledge the 5 commitments of containment (to avoid a 10-day quarantine); children under the age of 10 are exempt.  This process will rely on people being honest and taking responsibility in order to help us maintain a healthy community and keep the resort and the towns open, and is designed to reassure travelers that they are coming to a safe environment.  Travelers coming from areas where testing may not be readily available can get tested upon arrival for free, but must remain in quarantine until they receive a negative test result.  There are testing sites at the Aspen airport, in Snowmass, and in Aspen and reservations are required through the Pitkin County Covid-19 link below; these are free PCR spit tests.  The county strongly prefers NAAT viral tests, but rapid antigen tests will be accepted.  Rapid tests with results back in 15 minutes are now available in Aspen for $175 per test through Same Day Testing; click on the link below for more info and to make an appointment.  We anticipate that this will very likely still be in effect at meeting time, although further changes could happen.  Do I Need a Negative Test if I've Received the Vaccine?  New/Changed Information from Pitkin County: Unfortunately Yes.  From the Pitkin County website FAQ's: 1st Dose-Individuals who have received the first dose of the vaccine still need to meet the testing requirement.  At this time the county does not have any guidance from the CDC on those that receive the vaccine (the affidavit will be updated once more information is available).  2nd Dose-Most individuals who receive both doses of the Pfizer or Moderna vaccine will likely have immunity approximately two weeks after their 2nd dose.  However, it is not yet known whether those who are fully vaccinated against Covid-19 will be unable to transmit the virus to others if they are infected.  The CDC has not provided guidance on this topic to-date and any requirements are subject to CDC guidance once released.  At this time, those who will be fully vaccinated by the time of their travel should anticipate needing a negative test.  Once the CDC updates their guidance on this topic, the county will update their requirements (but that is not anticipated to be availabe within the next couple of months).  If you're getting the vaccine and are worried you'll receive a false positive if you get tested, the CDC reports false positive tests will not occur with the mRNA vaccines, such as Pfizer and Moderna.    
Please click on the following links for further details about testing requirements:

Click Here for Traveler Affidavit Info

Click Here for Pitkin County Covid-19 Info & To Schedule a Free PCR Test

Click Here for 15-Minute Rapid Test Info in Aspen

Plans for the Meeting: We will be holding an adapted version of this meeting on-location this winter so that you can travel to and enjoy the area (and go skiing!), but we will livestream the lectures instead of having you be in the meeting room to keep everyone as safe as possible (you can watch from your hotel room or condo and you can catch up later as well).  We will not have people be allowed in the meeting room for this meeting due to current restrictions and case numbers across the country.  You can, however, count on being able to travel to the area and enjoy skiing, and the livestream version of the meeting is happening on-location in Aspen/Snowmass (especially since skiing is a naturally social-distanced activity).  If you are not comfortable with traveling this year, a livestream-only registration option is available for the Aspen meeting.  Food: On-site tuition will include food for the morning and afternoon lecture sessions, served in individual boxes for heightened safety; if you are staying at the Viceroy these food boxes will be delivered to your door, and boxes will be delivered to a few other key properties’ lobbies where the most attendees are staying, such as the Crestwood, and food boxes will be available for pickup outside at the Viceroy bellstand for those staying at other properties so you don’t have to go inside (more details on this will be sent out closer to the meeting time; this adds to your convenience and keeps some extra jobs alive at the hotel this winter).  The livestream-only tuition option does not include food (you can choose the option that best suits you this year due to covid even if you still plan to travel on-site).  

Discounted Group Lift Tickets: The great news is that there are no restrictions on mountain access with our group lift tickets!  Spots have already been reserved for our group, and you will use the discounted lift ticket vouchers that you get from us on-site to purchase your discounted lift tickets inside at a ticket pavilion or Four Mountain Sports store like normal.  You will not need to purchase these in advance or reserve specific days to ski since spots have already been reserved for our group.  So, rest assured that you are not missing out on your chance to have mountain access or purchase your lift tickets by waiting to do this on-site.  You can either pick up your discounted lift ticket vouchers at our hospitality desk at the Viceroy Hotel upon arrival, or if you would prefer to keep things as touchless as possible you can pre-arrange with us to have your vouchers waiting at your hotel’s front desk (you must confirm that you want us to deliver at least 3 days prior to arrival, confirm your place of lodging with us, and let us know the number of each Adult/Child/Teen/Senior vouchers you want; each voucher is good for one person for any number of days).  See the Lift Tickets page of this website for more info on prices, available discounts, lessons details, and voucher pickup details.  Even if the Aspen Skiing Co. has to implement a reservations system, it would likely mean that season pass holders and other lift ticket types will have to go to a reservations system; however, this will not apply to our group lift tickets (our group lift tickets will have priority).  Ikon passes must use a special reservations system, so our group lift tickets are the best bet without this restriction.

Ski/Snowboard Lessons: Your group lift tickets will come loaded with Mountain Advantage Discounts, which offer a 15% discount on child/teen/adult group lessons (ages 5 & up), and you'll receive 7-day advance purchase pricing on private lessons (click on the Lift Ticket page link above for more details on these and the other Mountain Advantage discounts).  Your group lift tickets must be presented to receive the discounts.  This year you can either book lessons in advance online or wait until you arrive, but you will have to go inside a ticket pavilion to get the group discount either way.  If you would prefer to book lessons in advance, buy as soon as you are ready online on the Aspen/Snowmass app (which we strongly recommend downloading this year for the most touchless experience).  You will need to purchase lessons at full price in advance, and then take your group lift tickets to a ticket pavilion on-site to get refunded the difference for our group's discount.  If you wait to book lessons on-site (Ski Co. tells me they have plenty of staff available to accommodate this, but booking ahead does help them plan), you will take your group lift tickets to a ticket pavilion to buy with the group discount applied.  All lessons (group and private) will have a max of 5 people, and currently only half-day morning group lessons are available due to covid.


Plans for the Meeting: Due to the most recent travel restrictions increasing for Hawaii, with heavy hearts we have decided to cancel the Maui 2021 meeting and postpone it to 2022.  So, the Maui 2021 meeting and lectures will not be happening.  However, for those of you that would still like to travel to Maui and have dependable access to testing, you can still enjoy our discounted group rates and waived resort fee at the Hyatt Regency Maui in 2021 and travel to Maui on an individual basis!  See the Maui Lodging page of this website for more details and to book.  Our transportation discounts with Hertz and SpeediShuttle will also still be available; see the Maui Transportation page for booking info.  Just know that you will be choosing to travel as an individual that will just have access to our discounted group rates, and you travel at your own risk if you can’t get your tests results back in time to avoid the 10-day quarantine (these quarantines are strictly enforced and you are not allowed to leave your hotel room; we will not be able to be responsible for or affect that outcome or change it in any way).  However, we know many of you have good access to testing that you can get back within the required timeframe, so we want to make it possible for those that still want to go to be able to.  For those of you that still would like to get CME credits, you can change your registration to the livestream-only version of the Aspen meeting (which you can watch and earn the credits for while you’re in Maui (or sooner or later).  So, you can still go to Maui and earn credits in 2021, even though the official Maui meeting has been cancelled.

New Covid Testing Requirements: Hawaii officially re-opened tourism on Oct. 15.  Currently, travelers will have to show proof of a negative covid test taken no earlier than 72 hours prior to flight departure (NAAT tests are required from a certified CLIA lab from a Trusted Testing and Travel Partner), and travelers must have proof of a negative test result before beginning the final leg of their trip to Hawaii (or a mandatory 10-day quarantine will take effect that is strictly enforced).  We don't yet know if this will still be the case in February, but this effort is designed to keep Hawaii safe and being able to stay open.  Our sources from the Hyatt Regency Maui fully anticipate that the hotel will stay open and they are ready for guests to come stay, as long as guests comply with local regulations and mask-wearing around other people and in public places.  Click Here for More Details on Hawaii's Travel Requirements   Does This Apply if I've Received the Vaccine?  Currently the hawaiicovid19.com/travel/faqs/ page says "presently proof of vaccination is not a recognized exemption to the Hawaii travel quarantine.  The state continues to evaluate the latest science and will inform travelers of any new exemptions as those decisions are made".


Cancun has been open to tourists since July, and The Ritz-Carlton is employing many extra safety measures than we're seeing in the States!  We actually went to the hotel this fall to scope things out for the meeting, and were very impressed with their covid precautions.  We felt safe throughout the whole travel experience on United (they've installed HEPA filters on the planes), in the airports, in the hotel, and on the uncrowded beaches of Cancun.

Plans for the Meeting: Due to the most recent increase in testing requirements for international travel, we will need to hold an adapted version of this meeting on-location in Cancun so that you can travel to and enjoy the area if you would like (and get to the beach!), but instead of offering the Cancun 2021 lecture schedule, we will offer the livestream-only version of the Aspen 2021 lectures instead for the education.  We are livestreaming the lectures this year instead of having you be in the meeting room to keep everyone as safe as possible (you can watch from your hotel room or condo and you can catch up later as well).  You can, however, count on being able to travel to the area and enjoy the beach, and the livestream version of the Aspen 2021 meeting is happening on-location in Cancun, so you can feel good about making travel plans and reserving lodging as long as you are comfortable with traveling and with the testing requirements (especially since being at the beach is a naturally social-distanced activity).  So, you can still go to Cancun and earn credits in 2021, even though the speakers/lectures are changing to those of Aspen 2021.  If you are not comfortable with traveling this year, a livestream-only registration option is available for the Cancun meeting.  Food: On-site tuition will include breakfast for the lecture sessions on Monday, Tuesday, Thursday, and Friday (day off on Wednesday); this adds to your convenience and keeps some extra jobs alive at the hotel this year.  If you paid the full On-Site Tuition and are staying at The Ritz-Carlton, you will pickup your breakfast vouchers at the outdoor Welcome Reception from us on Sunday evening, and then use these breakfast vouchers at the El Café Mexicano restaurant breakfast buffet Monday, Tuesday, Thursday, Friday (this is the only place to get the included breakfast).  The livestream-only tuition option does not include any food (breakfast or Welcome Reception).

New Covid Testing Requirements: If you plan to travel internationally, you will need to get tested no more than 3 days before you travel by air back into the United States (US) and show your negative result to the airline before you board your flight (regardless of vaccination or antibody status), or be prepared to show documentation of recovery (proof of a recent positive viral test and a letter from your healthcare provider or a public health official stating that you were cleared to travel).  This order applies to all air passengers, 2 years of age or older, traveling into the US, including legal permanent residents and US Citizens.  The CDC also recommends getting tested again 3-5 days after traveling to the US and staying home and self-quarantining for 7 days after travel, so check with your employer about their policies regarding this.  Click Here for More Details on International Travel Testing Requirements  

Free Testing Available at The Ritz-Carlton, Cancun: The great news is that free testing is easily available right at The Ritz-Carlton, Cancun! The hotel is working with a local lab to offer convenient testing for their guests, so you don't have to leave the property. They come to the hotel to do testing from Monday-Saturday between 8:00am-3:00pm and the results will be sent to your email the next day after Noon. Antigen (rapid) tests are complimentary for up to 2 guests per room with a minimum stay of 3 nights for those traveling to the US or Canada; guests may purchase additional antigen tests for $18 USD per test. PCR tests are also available, and the cost is $122 USD per test. Tests must be scheduled at least 72 hours or more in advance, to avoid delays due to the high demand; the hotel has setup a dedicated desk in the main lobby area where guests can make their appointments once they arrive to the hotel, so just contact the hotel’s testing desk after check-in to schedule your appointment.   

Airline Safety Studies on Covid:

Two recent studies have found that airplane transmission risks of COVID-19 during airline flights are very low and below other routine activities during the pandemic such as grocery shopping or going out to dinner, when using face coverings and taking other steps.  The reports noted commercial passenger aircraft are equipped with ventilation systems that refresh cabin air on average every 2-3 minutes and remove more than 99% of particles of the size that cause SARS-CoV-2.  The high air exchange coupled with high efficiency particulate air (HEPA) filtration of all recirculated air, means a commercial aircraft’s air supply system provides protection greater than the design standards for a patient isolation room or a hospital operating room. Researchers also found face masks significantly reduce risks of disease transmission during the COVID-19 crisis. When a seated passenger is wearing a mask, an average 0.003% of air particles within the breathing zone around a person’s head are infectious, even when every seat is occupied, it found.  Airlines have mandated masks, added new cleaning and implemented protocols to manage boarding and deplaning.  For both the 777 and 767 airframes, the calculations show about 54 flight hours are required for cumulative inhalation of an assumed infectious dose.

Click Here for More Details on the Harvard/Airlines for America Study

Click Here for More Details on the Department of Defense Study

Click Here for a Statement from United Including Links to the Actual Studies

Attendee/Traveler Responsibilities:

We are all living in a world full of uncertainties.  Exposure to COVID-19 is an inherent risk in any location where people are present.  While Holiday Seminars cannot guarantee you a risk-free experience, by each taking personal responsibility, respecting one another and adhering to all local, regional and state health and safety guidelines we can collectively reduce the risks to our participants, guests, employees, and community.  Every guest shares the responsibility for a safe and healthy experience while visiting a destination.  In these times we all must make decisions that work for ourselves and consider our own risk profile.  Holiday Seminars and each location where our seminars take place has implemented protocols to prioritize guest health and safety, but we cannot guarantee you will not be exposed to COVID-19 during your visit.  COVID-19 is extremely contagious and can lead to severe illness and death and the risk of being exposed or becoming sick due to COVID-19 cannot be eliminated.  You are voluntarily assuming all COVID-19 exposure risks by participating in our seminars or by coming onto any property or using any facility or service in each destination that is under Holiday Seminar’s or a hotel/business's ownership, operation, or control.  We look forward to having you join us this winter, but want to make sure that you do so fully informed and in a manner that works for you.


Updated June 20, 2020:

Our main goal is to keep everyone healthy and safe, and our secondary goal is to keep doing what we do best... giving you a place to escape from the everyday while learning from top-notch speakers!  Because we want to make sure your experience is the best we can make it, we have come up with three plans so that we can adapt around Coronavirus circumstances.  While it is too soon to tell which situation we'll be in, we will certainly keep you updated as we get closer.

Plan A: If the meetings can happen like normal, we are implementing new ways to keep you healthy and safe in the meeting room environments.  If you'd rather not attend in the meeting room, but still wish to participate and travel to the area, livestream and video options will be available so that you can watch the lectures from the comfort of your hotel room and still receive credits.  If you don't feel comfortable with traveling this year, but still want to get in on the excellent lectures, a livestream/video-only option will be available soon during registration.

Plan B: If holding the conference in the meeting room is not possible, but travel is possible, we will offer the meeting and credits through a livestream/video format instead, and you can still travel to the area and get the same amazing group discounts with the same exceptional speakers.

Plan C: If traveling is not possible, we will still offer the lectures and credits through a livestream or video format instead, so you can count on getting the education and credits no matter what!

With airline and hotel cancellation policies being very flexible these days, you can make reservations and tentative plans to travel without worry, while still having the flexibility to cancel later on if the need arises.  If you have any questions, please do not hesitate to contact us.  We want to make sure you feel safe, while still being able to receive the CMEs that you need.  

The Holiday Seminars Team