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COVID UPDATES
FOR UPCOMING MEETINGS

COVID-19 UPDATES &
PLANS FOR OUR UPCOMING MEETINGS

We've Got You Covered

Updated March 8, 2022:

We know many of you are ready to make plans for this winter, and we want to give you some important updates so you can do that!  We will be holding the meetings on-location this winter so that you can travel to and enjoy the area, and will definitely offer livestream viewing of the lectures no matter what.  We are moving forward with our plan to offer a hybrid meeting approach, where you can choose to be in the meeting room (see details below) or watch the livestream of the lectures from your device in your own room or condo, so that you can choose your own comfort level!  If you are not comfortable with traveling this year, a livestream-only registration option is available only for remote participation (not traveling to the on-site location).

Following are the latest updates and more details for each meeting location, including requirements to be inside the meeting room.  Please keep checking this page for further updates, including right before you travel, as we update the info here whenever there are changes.  Scroll down toward the bottom of this page for info on the Covid Airline Safety Studies and for Attendee/Traveler Responsibilities.  

 

Aspen:

The Aspen Skiing Co. fully anticipates that the mountains will stay open this winter for skiing/riding!  They already have the success of last winter under their belt, and it went well, so they have plenty of practice.  

Travel Requirements: Currently, there are no covid testing requirements for domestic travelers. All international travelers to the US are required to test negative for covid within 1 day, regardless of a traveler's vaccination status or nationality.  Click Here for More Details on International Travel Testing Requirements  

Aspen Skiing Company Requirements: While vaccines are strongly encouraged for all guests, they will not be required for lift access or Ski & Snowboard School lessons, or in market-style restaurants, rental shops, or ticket offices.  Proof of vaccination will be required in select settings such as Aspen Skiing Company-owned full service seated restaurants, at their Limelight and Little Nell hotels, and certain in-resort events and experiences.

Currently, masks are required in all indoor facilities in accordance with Pitkin County requirements.  Aspen Skiing Company will be maintaining social distancing initiatives in high traffic locations.  All indoor locations, including gondolas and tented areas (when the sides are not opened), will require masks for both vaccinated and unvaccinated guests.  They do not plan on requiring masks outdoors in areas such as lift lines unless mandated by local ordinance.


Click Here for Full Details about Aspen Skiing Company's Covid Policies


Click Here for More Info on the Latest County Regulations

In-Person Meeting Room Requirements: All registrants will have the ability to watch the livestream of the lectures from your device in your own hotel room, so you can choose if you'd like to be in the meeting room or not!  Due to Pitkin County’s requirements for groups of 50+ and Omicron developments, for those that would like to attend in-person inside the meeting room, you will need to either show proof of vaccination (the first two shots of Pfizer or Moderna or one Johnson & Johnson shot will suffice) or proof of a negative covid test taken within 3 days of the first event you attend (antigen or PCR is fine).  You will upload your proof of vaccination online to be cleared by a third party (more details will be emailed) before coming to the Reception or meeting room; this must be done ahead of time and not at the meeting room.  Masks will be required inside the meeting room except while eating or drinking at your seat.  On-site tuition will include food for the lecture sessions at the meeting room (those that don’t want to attend inside the meeting room can grab breakfast to-go from the breakfast buffet in the hallway outside the meeting room).  In case restrictions change around the Omicron variant and we are not able to be in-person, you can count on the livestream version of the meeting happening on-location. 
Testing Details: for those that need a test, we will accept any PCR or rapid antigen test taken no earlier than Thursday, Jan. 27.  You can take a test in your area before you depart, or there is free testing available at the Aspen airport when you arrive (PCR spit test result time is supposed to be reduced to within 1 day by the end of Jan., appointment required, click here to book), or you can do/pack your own at-home rapid test; we will also have rapid tests available on-site at our desk for $20 for a box of 2 tests that you can take and get results within 15 minutes on Friday/Saturday/Sunday and throughout the week.  You will upload your test results to be cleared by a third party (more details will be emailed), or only for rapid tests they don't accept: you can email us your negative test results as soon as possible upon receipt, or you can show us when picking up your lift ticket vouchers on Friday/Saturday/Sunday on-site.  For a self-administered at-home rapid test, to verify your results, take a picture of your negative indicator on your test, then take a screen shot of that picture including the time stamp; then you can email us ahead or show us on-site that screen shot as your verification.  You have many flexible options to get tested, so don’t worry if you don’t have good testing close to home.  
Sunday Reception: All family members that will attend the Reception must also show either proof of vaccination or proof of a negative covid test taken within 3 days to attend (see testing options and details above).
Wednesday Mountain Picnic: Since this event is outdoors, it is open for all to attend without testing or proof of vaccination.

Discounted Group Lift Tickets: The great news is that there are no restrictions on mountain access with our group lift tickets!  Spots have already been reserved for our group, and you will use the discounted lift ticket vouchers that you get from us on-site to purchase your discounted lift tickets inside at a ticket pavilion or Four Mountain Sports store like normal.  You will not need to purchase these in advance or reserve specific days to ski since spots have already been reserved for our group.  So, rest assured that you are not missing out on your chance to have mountain access or purchase your lift tickets by waiting to do this on-site.  See the Lift Tickets page of this website for more info on prices, available discounts, lessons details, and voucher pickup details. Even if a reservations system is implemented, our group lift tickets would have priority, so they are the best bet for mountain access without restrictions.

Ski/Snowboard Lessons: Your group lift tickets will come loaded with Mountain Advantage Discounts, which offer a 15% discount on child/teen/adult group lessons (ages 3 & up), and you'll receive 7-day advance purchase pricing on private lessons (click on the Lift Ticket page link above for more details on these and the other Mountain Advantage discounts).  Your group lift tickets must be presented to receive the discounts.  This year we strongly recommend that you book lessons in advance online to ensure you have a spot, but you will have to go inside a ticket pavilion once on-site with your group lift ticket in hand to get the group discount.  To book lessons in advance, buy as soon as you are ready online on the Aspen/Snowmass app (which we strongly recommend downloading for the most touchless experience).  You will need to purchase lessons at full price in advance, and then take your group lift tickets to a ticket pavilion on-site to get refunded the difference for our group's discount.  If you wait to book lessons on-site, this will be based on availability, and you will take your group lift tickets to a ticket pavilion to buy with the group discount applied.  All lessons (group and private) will have a max of 5 people.

We urge you to book your car rental, airfare, and lodging right away to ensure you have a spot, as prices will go up and availability will become limited!  See the Aspen Lodging page and Aspen Transportation page to take advantage of our amazing discounts with lodges and Hertz.  We also strongly recommend that you book dinner reservations (in Aspen and Snowmass) right away, as they are filling up fast!

 

Maui:

Hawaii is back open and our sources from the Hyatt Regency Maui fully anticipate that the hotel will stay open this winter!  They have been operating at full swing since this spring, so they have plenty of practice on how to do it successfully and it has been going well.

Travel Requirements: Currently, US travelers will have to show proof of vaccination (the Governor announced Feb. 8 that boosters will not be required), or a negative covid test taken no earlier than 72 hours prior to the final leg of your trip (NAAT tests are required from a certified CLIA lab from a Trusted Testing and Travel Partner) (or a mandatory 5-day quarantine will take effect).   Click Here for More Details on Hawaii's Travel Requirements including for International travelers. 

Maui County Requirements: Currently, it is required that masks be worn in all indoor public settings, not outdoors.  As of Feb. 7, boosters are no longer required for indoor restaurants, bars, gyms, etc.  Click Here for More Details  

In-Person Meeting Room Requirements: All registrants will have the ability to watch the livestream of the lectures from your device in your own hotel room, so you can choose if you'd like to be in the meeting room or not!  Since everyone already has to show proof of vaccination or a negative covid test to enter Hawaii, we will not need to separately test you to be in the meeting room for this meeting.  Masks will be required inside the meeting room except while eating or drinking at your seat.  On-site tuition will include food for the lecture sessions at the meeting room (those that don’t want to attend in-person can grab breakfast to-go from the meeting room).     

We urge you to book your car rental, airfare, and lodging right away to ensure you have a spot, as prices will go up and availability will become limited!  See the Maui Lodging page and Maui Transportation page to take advantage of our amazing discounts with Hyatt and Hertz.  We also strongly recommend that you book dinner reservations well in advance (at least two months out, more for the most popular places) to ensure you can get in, as they are filling up fast!

  

Cancun:

Cancun has been open to tourists since 2020, and The Ritz-Carlton has done a phenomenal job with safety measures.  So, they have plenty of practice on how to do it successfully and it has been going well.

Travel Requirements: For US travelers, you don't need to do anything before traveling to Mexico (no testing required to enter).  To return to the United States after traveling internationally, all international travelers to the US are required to test negative for covid within 1 day of departure and show your negative result to the airline before you board your flight, regardless of a traveler's vaccination status or nationality, or be prepared to show documentation of recovery (proof of a positive viral test taken within 90 days and a letter from your healthcare provider or a public health official stating that you are cleared to travel).  Click Here for More Details on International Travel Testing Requirements  

Testing Available at The Ritz-Carlton: The hotel has convenient and free rapid antigen testing available on-site (no need to leave the hotel) for up to two registered guests per room per stay with a minimum stay of three nights (there's a charge of $20 per test for extra guests beyond that).  The results will be ready within an hour of taking the tests.  We have used the testing at the hotel and had a great experience with it.

Indoor Mask Requirement: Currently, it is required that masks be worn in all indoor public areas of the hotel; it can be required at many other indoor shops and restaurants as well.  Masks are not required outdoors or at the pool or beach.

In-Person Meeting Room Requirements: All registrants will have the ability to watch the livestream of the lectures from your device in your own hotel room or at the pool/beach, so you can choose if you'd like to be in the meeting room or not!  All are also welcome to attend inside the meeting room; there will be no vaccination or testing requirements.  Currently, masks will be required inside the meeting room except while eating or drinking at your seat.  On-site tuition will include food for the lecture sessions at the meeting room.    

Sunday Reception: Since this event is outdoors, it is open for all to attend without needing to wear a mask.

 

Airline Safety Studies on Covid:

Two studies have found that airplane transmission risks of COVID-19 during airline flights are very low and below other routine activities during the pandemic such as grocery shopping or going out to dinner, when using face coverings and taking other steps.  The reports noted commercial passenger aircraft are now equipped with ventilation systems that refresh cabin air on average every 2-3 minutes and remove more than 99% of particles of the size that cause SARS-CoV-2.  The high air exchange coupled with high efficiency particulate air (HEPA) filtration of all recirculated air, means a commercial aircraft’s air supply system provides protection greater than the design standards for a patient isolation room or a hospital operating room. Researchers also found face masks significantly reduce risks of disease transmission during the COVID-19 crisis. When a seated passenger is wearing a mask, an average 0.003% of air particles within the breathing zone around a person’s head are infectious, even when every seat is occupied, it found.  Airlines have mandated masks, added new cleaning and implemented protocols to manage boarding and deplaning.  For both the 777 and 767 airframes, the calculations show about 54 flight hours are required for cumulative inhalation of an assumed infectious dose.

Click Here for More Details on the Harvard/Airlines for America Study

Click Here for More Details on the Department of Defense Study

Click Here for a Statement from United Including Links to the Actual Studies

 

Attendee/Traveler Responsibilities:

We are all living in a world full of uncertainties.  Exposure to COVID-19 is an inherent risk in any location where people are present.  While Holiday Seminars cannot guarantee you a risk-free experience, by each taking personal responsibility, respecting one another and adhering to all local, regional and state health and safety guidelines we can collectively reduce the risks to our participants, guests, employees, and community.  Every guest shares the responsibility for a safe and healthy experience while visiting a destination.  In these times we all must make decisions that work for ourselves and consider our own risk profile.  Holiday Seminars and each location where our seminars take place has implemented protocols to prioritize guest health and safety, but we cannot guarantee you will not be exposed to COVID-19 during your visit.  COVID-19 is extremely contagious and can lead to severe illness and death and the risk of being exposed or becoming sick due to COVID-19 cannot be eliminated.  You are voluntarily assuming all COVID-19 exposure risks by participating in our seminars or by coming onto any property or using any facility or service in each destination that is under Holiday Seminar’s or a hotel/business's ownership, operation, or control, even if you've been vaccinated.  We look forward to having you join us this winter, but want to make sure that you do so fully informed and in a manner that works for you.